Scheduling Guidelines
No events will be added to the official calendar unless approved first by an authorized church and school staff member.
For your event to be considered and added to the calendar, the room request form below must be filled out at least four weeks in advance of the first day of the event.
Keep in mind that while we have a link to our facilities calendar online, not all events or meetings are listed. A call or email to the church office is appropriate: 952-448-2433 or churchoffice@stjohns-chaska.org.
Event Responsibilities
Several items need to be considered for all events. If you are unclear on these considerations, please contact the church office with questions ahead of the event. Make sure you are aware of our facility-use policies, fees and our LCMS Belief Statement.
Communications
- Announcements – General rule is that we will only make in-depth announcements if approved by an authorized staff member. Announcement requests should be made by calling or emailing the church office.
- Graphics – Because we live in such a visual culture, it is important for printed and digital use of images to be within our guidelines. No graphics will be used that are pixelated or have been incorrectly resized. Clip-art in general is to be avoided. If you have specific elements for your theme, make sure we have your artwork in the office so our communications can be consistent. We will always air on the side of St. John’s Church or School branding. Our Media Coordinator will make any determinations or adjustments to any digital media submitted for an event.
- Social Media – Please do not attempt to post your events on the St. John’s Church or School Facebook page. Checking-in from your events is okay if approved and not overused. If your event is designed as an outreach, please get your requests to the office for possible social media posting. Do not post events until calendaring has been approved.
Payment
- We ask that you provide full payment for your event in a timely manner, and no later than 7 days prior to your event.
Clean-Up/Set-Up
- Set-up cannot occur days before the event. If additional set-up time is required, please be sure to book additional days/time with an authorized staff member.
- The event is not complete until EVERYTHING is put away.
- Assume you must leave St. John’s cleaner than you found it. Including emptying trash and assuring no food or remnants are left.
Fees
Gym
$100/hour
Gym with Kitchen
$150/hour
***Other Spaces available upon request.
Note: Any damage to the facility or equipment will be assessed and billed for the cost of materials and labor.
Forms
Please use the Room Request Form below to submit your event for approval. If this is a fundraising event, you must additionally fill out the Fundraising and Special Collection Form. This form requests more detailed information about the fundraiser or details about a special collection such as a food or clothing drive. The room request will not be approved for fundraisers if the fundraising form is not completed.